Deliberação número 1/3/2021 – Medidas COVID-19
Considering the measures reported by the Presidency of the Regional Government of Madeira on January 11, 2021, which will come into force at 00.00 on January 13, aimed at maintaining control of the spread of the Coronavirus (COVID-19), due to the increase in the number of cases in recent days, and following deliberation n.º 1/1/2021 of the Management Council, this Council determines the following:
1. The academic activities planned for the week of January 11-16, 2021 should continue until the end of the first semester. Curricular components that cannot be taught at a distance, as well as evaluations, should be in person;
2. Until January 31, all University activities should end by 6pm, from Monday to Friday, and by 5pm, on Saturday, in order to comply with the ban on movement on public roads;
3. Curricular activities that were scheduled after the time limits above and cannot take place at a distance should be rescheduled;
4. The curricular traineeships will continue to operate whenever the host organizations allow it;
5. The beginning of the 2nd semester is postponed for one week, starting on March 1st, with the exception of the Higher Professional Technical Courses (Cursos Técnicos Superiores Professionais - CTeSP), which will run from March 8th. The weeks from January 25th to February 27th (from 8 February to 6 of March, in case of CTsSP) will be used for necessary activity rescheduling, for the missing normal season assessments and for the appeal season;
6. The Degree Directors, together with the Heads of the curricular units; and the Presidents and Secretariats of the Faculties and Schools, and the Presidents of the Pedagogical, University and Polytechnic Councils, in conjunction with the Vice-Rector for Academic Affairs, shall operate paragraph 5.
The University will continue to operate according to its contingency plan, following the guidelines of the Health Authorities, and will adapt its procedures according to the evolution of the pandemic, waiting for possible decisions of the Government of the Republic with impact on the University.
Resolution number 1.3.2021
Funchal and University of Madeira, January 12, 2021
The Management Council
Order No 1/R/2021: on the operation of the University of Madeira – Covid-19 Measures
All classroom activities, including evaluations, are suspended until January 10. The classes that can take place online should normally take place in this digital environment.
Non-teaching activities that cannot be postponed, in particular those related to research work, may be carried out at UMa's premises. Regarding the Penteada University Campus, an attempt will be made to keep a record of those present, at the main entrance, on entry and exit, by reading the UMa's identification card; and through the car park's doors, for its users.
With regard to teleworking, for non-teaching workers, the heads of the Services should articulate its functioning with the Administrators of the University of Madeira and of the Social Services.
According to today's Regional Government press release, any UMa/SASUMa worker with dependents under the age of 12 years, and who needs to stay at home to accompany his/her child, because he/she attends an educational establishment in the municipalities of Funchal, Câmara de Lobos and Ribeira Brava, will see his/her lack of work justified, with a limit of one guardian per household.
For the adoption of further measures, UMa awaits the definition of the measures which will be the subject of a Government Council Resolution at a meeting to be held tomorrow morning, 4 January 2021.
Pel’ Reitor da UMa
Professor Doutor Sílvio Fernandes
Funchal, 3 january of 2021
Resolution 1/36/2021 – Preparation and operation of the 1st semester 2020/21
The operation of the 1 st semester of next academic year (2020/2021) will depend on the evolution of the COVID-19 pandemic and, in particular, on the rules of physical distancing, which will be officially established by health authorities for higher education, in addition to the mandatory use of personal protective equipment (masks) and hygiene, cleaning and disinfection measures.
From an abstract point of view, there are three major possible scenarios:
b) Mixed teaching, with as many course units and course unit components as possible being taught in person, but with some course unit components having to be taught at a distance, as it involves a larger number of students and there are not enough classrooms or teaching staff to carry out the class breakdowns that would be necessary to meet the physical distancing standards that are established;
c) A third scenario, which nobody wants, corresponding to a worsening of the pandemic, in which the university would carry out its activities in the same way as the 2 nd semester of 2019/20, in which, with the exception of some laboratory components, fieldwork and traineeships, most of the curricular units would be taught at a distance.
The university wants as many course units and course unit components as possible to function in person. The only limit to face-to-face operation shall be that arising from compliance with safety standards set by health authorities.
Currently, in the context of the face-to-face exams that took place at the end of this semester of 2019/20, the safety norms in force for higher education, in addition to the mandatory use of masks and rules of cleaning and sanitization, imposed a distance of 1.5m to 2m. Existing indications, but not yet formalized, point to the maintenance of the mandatory use of masks and the rules of cleaning and sanitization, but to a readjustment of the rules of physical distancing, with the possibility of occupying on average half of the classrooms (although dependent on the topology of the room) and a distance of not less than 1m. Health Authorities should officially issue the rules that will apply to higher education in the next academic year (to be adjusted according to the evolution of the pandemic).
The University of Madeira has the month of September to adjust its operation to these safety standards. However, it should start preparing the timetables and the occupation of the rooms and service allocations, subject to adjustments to be made during the month of September, The objective is to define a set of guidelines and a model that is easily adjustable to any of the scenarios.
The main purpose of this document, approved by the management council, after hearing the presidents of the organic units and the pedagogical, university and polytechnic councils, is precisely to be a first step in the definition of a set of generic guidelines, to be adapted to each organic unit and study cycle, taking into account, namely, the number of students in each of its curricular years and teaching components.
Before, just a brief reference to a set of fundamental internal rules that remain in force, as well as some guidelines regarding the way the premises operate and the performance of non-teaching activities from September onwards.
l. Structures and standards in force during the pandemic period
Still in force:
a. The coronavirus prevention and control committee (Covid-19), as well as the University's contingency plan, including the procedures foreseen therein for acting on suspected cases;
b. The Infrastructure and Equipment Services Department, together with the coronavirus prevention and control committee, continues to be responsible for ensuring the implementation of health security measures, in defining the capacity and topology of classroom occupancy, the cleaning and sanitization of spaces, and the definition and dissemination of the rules of stay and movement within the university;
c. The guidelines established in resolution no. 1/23/2020, of the management council, which do not contradict the provisions of this deliberation, until further notice.
II. Premises and non-teaching activities
With regard to premises and the carrying out of non-teaching activities:
a. From September 1, the opening hours and rules of use of the various parking lots of the Institution will be identical to those in force in the pre-pandemic period;
b. Quinta de São Roque will be reopened from September 14th and specific rules may be defined regarding its use;
c. As of 14 September, the Jesuits' College building will operate at the same schedules and in the same manner as in the pre-pandemic period, safeguarding the necessary restrictions on movement and the prevention of gatherings to be announced in due course. Entry and exit of the main building will only be through the door leading to the parking lot, with identification on entry and exit, for registration of those present in the building (the identification of the members of the academy is made by reading your university card, by the electronic device at the entrance of the building);
d.Regarding the Penteada building:
i. Entry into and exit from the building shall continue to be carried out only through the main door, with identification on entry and exit, for the registration of those present on the premises (in the case of Academy members, teaching staff, researchers, non-teaching staff or students, identification can be made simply by reading your University card, by the electronic device that will be installed at the entrance);
ii. From September 1st the normal opening hours of the building are from Monday to Friday, between 7.30am and 11.30pm, and on Saturdays, between 7.30am and 7.30pm. Where required, teaching staff, researchers and non-teaching staff may have access to the premises outside the period mentioned above;
iii. As far as students are concerned, and with September being essentially devoted to evaluations, the restrictions currently in force will continue until September 28th ;
iv. As of September 28th there will be no restrictions on students' access to Penteada campus during the building's normal working hours, although it is recommended that this access occur only for teaching or study activities. The entry and stay of students in the building, on holidays and outside normal working hours, requires prior authorisation, which should be requested via email@example.com
e.The working hours of the canteen and bars in the Penteada building, in September, are the same as in July. It will be operational, as in the prepandemic period, from October onwards;
f. The bar in the Jesuits' College will reopen on 14 September, in a similar way to the pre-pandemic period;
g. The restrictions to which university residence will be subject will be defined in due course;
h.Events from September 14 onwards will be analysed on a case by case basis; Given that freshman initiation rituals provide events and actions, which are hardly compatible with the necessary physical distancing, after hearing the interested parties, it was consensual that at this time of pandemic such activities should not occur and therefore are not allowed in academic year
III. Teaching activities
The following is a set of guidelines and information to be taken into account in preparing for the next academic year (2020/21), and in particular for its 1st semester, to be adapted for each organic unit and study cycle, and to be updated as the COVID-19 pandemic evolves and the recommendations that may be issued by health authorities.
a.Teaching should be in person, whenever possible;
b.According to the rules of physical distancing currently in force it will be impossible to have all the components of the curricular units taught in person (because there are not enough rooms, nor teaching staff, to carry out the class breakdowns that would be necessary);
c. Health authorities are expected to update the safety standards to be met by higher education;
d. The decision on which components of the curricular units can be taught in person and which ones have to be taught at a distance will depend, essentially, on the rules of physical distancing that will be determined by the health authorities for higher education (in addition to the mandatory use of masks and the appropriate cleaning and disinfection measures), on the capacity of the available rooms and on the existence of sufficient teaching resources and rooms for class breakdowns;
e. It is expected that certain theoretical components and even some theoreticalpractical components, namely of course units with many students, may have to
be taught at a distance, but that several of the theoretical classes, such as those of study cycles with fewer students, and most of the theoretical-practical, practical and laboratory classes, will be taught in person.
However, the decision as to which course unit components may or may not be taught in person will depend on the type of class and the number of rooms available.
The Infrastructure and Equipment Services Department will define the maximum possible occupation of each classroom, according to the rules of physical distancing in force.
In addition to the classrooms in Penteada, the use of some of the existing classrooms in the university premises, in Castanheiro, may be considered. However, students should not take classes on the same day, in Penteada and Castanheiro, to avoid the need for additional transportation.
f. The need for distance learning should also be considered in specific cases where the teaching staff are in a situation of risk, foreseen and proven by the competent health authorities, which prevent the development of their professional activity in a face-to-face way;
g.In order to optimize the classrooms occupation, three shifts of classes should be considered: the morning shift, between 8am and Ipm, from Monday to Friday; the afternoon shift, between 1.30pm and 6pm, from Monday to Friday; and the evening shift (especially for post-labour study cycles), between 6.30pm and 10pm, from Monday to Friday, and Saturday morning. Without prejudice to the possibility of the morning shift starting at 8am, as a guideline it is suggested that classes start at 8:30am, since many students have difficulty in reaching Penteada at 8am due to transportation;
h. In each shift, the same students should occupy the same class, in order to optimize/simplify the process of cleaning and sanitizing the rooms;
i. The components of the course units to be taught at a distance should take place on different days than the components of the course units to be taught in person. Naturally, the days of face-to-face teaching should vary from study cycle to study cycle, as a way to optimize the occupation of the rooms.
It is also possible to consider that both face-to-face and in-person classes can be taught on the same day, some in the morning and some in the afternoon, but in these cases a sufficiently long break should be provided, at lunchtime, so that the students can go home from university and vice versa, given that many of the students do not live in Funchal and spend a lot of time on the UMa/home route;
j. Whenever possible, classes should be avoided on Wednesday afternoons, so that the usual academic meetings can take place at that time;
k. Given the great need for coordination of schedules and rooms, namely in the 1 st semester of next academic year, a committee was appointed, chaired by the Vice-Rector for academic affairs and composed of the presidents of the pedagogical, university and polytechnic councils, and a representative appointed by the president of each organic unit. Said members, together with the degree directors (who should carry out a survey of the components of the curricular units that are envisaged for distance and face-to-face teaching), the secretariats of the organic units and the head of the Infrastructure and Equipment Services Department, are responsible for coordinating the process of defining the schedules and allocation of rooms, in the 1st semester of 2020/21;
l. The evaluation model to be followed in each course unit as well as the expected number of students and the dates of tests and examinations should be defined as soon as possible, for the timely organization of the spaces. This model should be defined together with the degree directors and the presidents of the pedagogical, university and polytechnic councils.
The management council trusts the members of the academy, teaching staff and researchers, non-teaching staff and students, in the certainty that they will be the guarantors of the implementation of the security measures issued by the health authorities and that they will continue to strive to ensure that the next academic year runs smoothly, and with the quality that the university has proven, despite this framework of uncertainty, regarding the evolution of the COVID-19 pandemic.
Finally, the management council wishes all members of the academy an excellent and well-deserved holiday.
Funchal and Universidade da Madeira, July 29, 2020
The Management Council
Deliberação 1/23/2021 – Medidas de desconfinamento
i. O estado de calamidade, no âmbito da pandemia da doença COVID-19, vigora em todo o território nacional até às 23:59h do dia 31 de maio de 2020;
ii. Não obstante esta situação de estado de calamidade e as restrições e proibições que decorrem da mesma, a Resolução n. 2 326/2020 de 14 de maio da Presidência do Governo Regional definiu medidas de desconfinamento adicionais em resultado da evolução positiva que a Região da Madeira vem alcançando no combate à pandemia da COVID-19, entre as quais o funcionamento dos serviços públicos de forma presencial a partir de 18 de maio de 2020;
iii. A Universidade da Madeira, ao reger-se pelas orientações emanadas pela Autoridade de Saúde, deve também definir e adotar medidas de desconfinamento, uma vez que a Região Autónoma da Madeira mantém uma evolução positiva da pandemia;
O Conselho de Gestão da Universidade da Madeira aprova as seguintes diretrizes:
l. Pessoal Docente
A partir de 1 de junho de 2020, os docentes terão acesso livre às instalações do Edifício da Penteada, tendo, contudo, de continuar a cumprir as regras de distanciamento social e demais regras emanadas pelas Autoridades de Saúde.
Não obstante, os docentes deverão identificar-se à entrada e saída do edifício, para registo dos presentes nas instalações.
II. Pessoal Não Docente
a) A partir de 1 de junho de 2020, todos os trabalhadores da Universidade da Madeira devem retornar ao trabalho em regime de trabalho presencial, na modalidade de horário que vinham praticando anteriormente ao período de estado de emergência e de calamidade pública, mantendo as regras de distanciamento e demais regras das Autoridades de Saúde, sem prejuízo do disposto nas alíneas seguintes.
b) Quando a presença física de todos os trabalhadores de um dado serviço, no seu local de trabalho, tornar impossível o cumprimento da regra de distanciamento social, o dirigente do serviço deve comunicar esse facto ao Administrador, de forma a que se adotem outras medidas de segurança, tais como privilegiar o recurso ao teletrabalho ou, em alternativa, o uso das modalidades de horário previstas na Lei de Trabalho em Funções Públicas (LTFP), designadamente a jornada contínua, o horário flexível e o horário desfasado.
c) Estão dispensados do regresso ao trabalho presencial:
i) Os trabalhadores que tenham solicitado a dispensa para assistência a filho, prevista no artigo 22. Q do Decreto-Lei n. Q 104/2020, de 13 de março;
ii) Os trabalhadores imunodeprimidos e os portadores de doença crónica que, de acordo com as orientações da Autoridade de Saúde, devam ser considerados de risco, designadamente os doentes cardiovasculares, os portadores de doença respiratória crónica, os doentes oncológicos e os portadores de insuficiência renal, que podem justificar a falta ao trabalho mediante declaração médica.
d) Os trabalhadores, referidos na subalínea ii), têm as suas ausências justificadas e serão abonados em função do disposto nos regimes legais concretamente aplicáveis a essas ausências, desde que não possam desempenhar a sua atividade em regime de teletrabalho ou através de outras formas de prestação de atividade.
III. Atendimento presencial
a) Mantêm-se as limitações em matéria de atendimento ao publico, privilegiando-se o atendimento por meios eletrónicos ou telefónicos.
b) Em casos excecionais, devidamente justificados, poderá ser efetuado atendimento presencial, por agendamento, via telefone ou email.
c) Para os trabalhadores que efetuem atendimento ao publico será obrigatório o uso de máscara, assim como para todos os utentes que frequentem esses mesmos serviços.
d) No atendimento presencial, os pagamentos deverão ser preferencialmente realizados por via eletrónica.
IV. Instalações e atividades/serviços suspensos
a) A Quinta de São Roque manter-se-á encerrada, salvo para eventuais atividades letivas ou de investigação.
b) Mantêm-se as limitações do acesso ao Edifício da Penteada por parte dos estudantes;
c) Com vista a facilitar o bom funcionamento das atividades académicas previstas, os parques de estacionamento do Edifício da Penteada passarão a estar abertos, sem encargos, aos seus utilizadores, durante o mês de junho e julho, no horário de funcionamento do Edifício, encerrando em agosto, passando ao seu funcionamento normal em setembro;
d) No Edifício da Penteada, a entrada e saída continuarão a processar-se apenas pela porta principal;
e) No Edifício da Penteada passará a estar aberto um espaço de snack-bar, nos moldes e condições de segurança definidos para o efeito. Mantém-se a disponibilização de refeição (almoço e jantar), na modalidade de take-away;
f) O Edifício da Penteada encerrará em agosto, salvo para atividades imprescindíveis, devidamente autorizadas, requeridas junto da Unidade de Equipamentos e Instalações:
g) O parque de estacionamento do Edifício do Colégio dos Jesuítas passará a estar aberto das 08h00 às 22h00, de segunda-feira a sábado, mantendo-se as regras de utilização em vigor no período pré-pandemia;
h) No Edifício do Colégio dos Jesuítas, a entrada e a saída processar-se-ão apenas pela Rua do Castanheiro;
i) O Serviço de Cafetaria do Edifício do Colégio dos Jesuítas continuará encerrado;
j) Todos os eventos continuarão suspensos pelo menos até 31 de agosto.
V. Marcação de Férias
1. Excecionalmente, até ao próximo dia 20 de junho poderão ser marcadas, ou alteradas, as férias, devendo ser enviado para a Unidade de Recursos Humanos o respetivo formulário de férias, devidamente autorizado.
2. A marcação do período de férias deve ter em conta as seguintes orientações:
2.1. Pessoal Docente:
2.1.1. Salvo situações excecionais em que o serviço académico atribuído ao docente não o permita, o mês de agosto deve ser reservado para férias;
2.1.2. Além do mês de agosto, os docentes poderão gozar dias de férias em junho ou julho, nos períodos em que não seja requerida a sua permanência na Instituição para efeitos de atividades académicas atribuídas, como aulas, júris, vigilâncias a exames, correção de exames e preenchimento das pautas definitivas, entre outras;
2.1.3. Atendendo à realização da época especial de avaliação e à necessidade de preparação do início do próximo ano letivo de 2020/21, que ainda funcionará sujeito a restrições decorrentes da pandemia do COVID-19, salvo autorização especial por parte do Reitor, todos os docentes deverão retornar ao serviço no dia 1 de setembro de 2020.
2.2. Pessoal Não Docente:
2.2.1. Por regra, o mês de agosto deve ser reservado para férias;
2.2.2. No caso dos serviços em que não é possível o gozo de férias, em agosto, por parte de todos os seus trabalhadores, os respetivos responsáveis deverão elaborar os mapas de férias e sujeitá-los, até 12 de junho, à aprovação do Administrador.
Mantêm-se todas as normas e orientações internas que não contradigam a presente deliberação.
Estas diretivas entram em vigor no próximo dia 1 de junho e estarão condicionadas à evolução da pandemia COVID-19 na Região.
O Conselho de Gestão reconhece e agradece a compreensão e responsabilidade que tem sido manifestada por parte de todos os membros da Academia, docentes e investigadores, pessoal não docente e estudantes, relativamente às alterações a que temos estado sujeitos, na certeza de que nos permitirá ultrapassar esta situação de pandemia e encarar o futuro com a confiança de que ficaremos mais fortes e capazes de responder aos desafios a que a Instituição está sujeita no cumprimento da sua missão.
Funchal e Universidade da Madeira, em 26 de maio de 2020
O Conselho de Gestão
Procedure for the participation in face-to-face activities
Upon the return to face-to-face activities at the University (UMa), we continue to rely on your collaboration, to prevent the spread of COVID-19 and to preserve collective health.
Following the Covid-19 Contingency Plan of the University of Madeira and its Addendum 1, published at uma.pt/covid-19, we highlight below the procedures to be followed at the University:
1) Entries and exits from the University building (Penteada University Campus) shall always be made through the main door;
2) When you go to the University, find out in advance the time and room where the activities in which you will be involved take place;
3) In the lobby of the building there will be information about the classrooms, and exams that will take place on the day in question;
4) Try to get to the university at least 30 minutes prior to beginning of the activity;
5) When entering the building, at the reception, you must identify yourself, upon presentation of your student or citizen card, for control. If necessary, a reusable mask will be provided, which you should wear during your entire stay inside the building and use in future accesses to the University;
6) In order to control the number of students at the same time at the University, and to have the necessary rooms, properly sanitized and prepared, access will only be granted to those students who are on the list of enrolled for the activities taking place;
7) There will be signs indicating the path that must be followed to access and exit the rooms on each floor;
8) When entering the building you should go to the room where your class or exam takes place and at the end of it you should leave the building;
9) You should always keep two-metre distance from your colleagues, and avoid crowds (either at the entrance, inside or outside the building);
10) As far as exam are concerned, exam and draft sheets will be made available in the room where they take place;
11) We recommend the hygienization of the hands, before and after each of the teaching/evaluation activities, washing them frequently or using the disinfectant solution dispensers available on campus.
As a member of the Academy, we thank you for your contribution and active participation in fulfilling the measures contained in the Contingency Plan, contributing to the reduction of risks that could have negative consequences in the context of the current pandemic.
We wish you every success in your evaluations.
The Management Council of the University of Madeira
Nota informativa 90.R.2020 – Plano para o levantamento progressivo das medidas de contenção
Following Order No. 74/R/2020, of April 8, and the press release from the Minister of Science, Technology and Higher Education, regarding the "Development of plans for the progressive lifting of containment measures motivated by the COVID-19 pandemic", of April 17, after hearing the Presidents of the Pedagogical, University and Polytechnic Councils, and the Presidents of the Faculties and Schools of the University of Madeira, the following guidelines are established, related to the functioning of the Institution and its services, and to the organization and pursuit of the teaching-learning process, which will be updated as the pandemic COVID-19 evolves, taking into account the guidelines issued by government bodies and health authorities, both national and regional, and in close articulation with the Regional Health Authority, and analyzing the general framework of Portuguese higher education and the specificities of the situation in the Autonomous Region where it operates.
1. Without prejudice to the maintenance of teleworking activities, the Management Council shall define, by April 30th, 2020, which services shall also be made available in person, as of Monday 18th, May, and in what way;
2. The Administrator, Ricardo Gonçalves, is in charge, together with the Deputy Administrator, Sérgio Brazão, and in articulation with the Coronavirus Prevention and Control Committee (COVID-19), appointed by order no. 44/R/2020, of February 27, and with the Regional Health Authority, of establishing the safety conditions that must be ensured in the context of any face-to-face activities that may occur, and of maintaining a planning/registration/schedule of such activities;
3. In addition to other safety requirements that may be established, within the scope of the work mentioned in the previous paragraph, in all face-to-face, teaching or customer service activities, all parties involved must wear personal protective equipment, namely masks for general use. The maximum number of participants and their distribution should also be defined in order to respect the conditions of social distancing determined by health authorities;
4. The University shall provide individual protection equipment to its staff, teaching and non-teaching, as well as to the students, within the scope of its general services and support to the activities of the students, and the performance of the teaching and non-teaching activities in which they have to participate this semester (namely, any classes and examinations);
5. By May 15, the Management Council shall take the necessary steps to ensure the purchase of personal protective equipment and disinfectant and cleaning materials required for the progressive lifting of the containment measures currently in place, which is expected to begin on May 18, taking advantage of all the support that has been announced, and bearing in mind the safety conditions mentioned in the previous paragraphs;
6. Those responsible for research units and laboratories wishing to gradually resume in-person activities, with the presence of researchers and technicians on the University premises from May 18, shall contact the Administrator of the University, or whomever he indicates, by April 30, to establish the conditions and requirements to be met;
7. Teaching staff, who need access to their offices and work in them, from 18th May onwards, shall continue to request authorization by e-mail to the following address: firstname.lastname@example.org. They can only do so if the working conditions in their office allow for the minimum compulsory social distance, which must be maintained throughout their stay on the University premises, and if they respect all other indications given to them;
8. All curricular units and their components, which may be taught on a non-presential basis, should continue to be taught in this way until the end of the semester;
9. For the purpose of quantifying the work of teaching staff, measured in terms of service provision units, the teaching practices that are being taught at a distance, resulting from the current exceptional situation in which we find ourselves, will count, during the period in which they were taught in this way, as if they were teaching practices taught for the first time;
10. Having raised doubts, it is clarified that the evaluation model to be adopted in each curricular unit is no longer subject to number 8 of article 5 of the " Regulation for the Evaluation of Student Learning at the University of Madeira", which requires the carrying out of at least two elements of periodic evaluation, all the determinations issued in order no. 74/R/2020, regarding evaluation, must be maintained;
11. The Degree Director for each study cycle, together with the Department Coordinator (if any) and the President of the Organic Unit responsible for the study cycle, and the President of the Pedagogic Council where the cycle of studies is inserted (University or Polytechnic), still have the deadline of 15 May to draw a proposal for the timing of the curricular units' activities of the degree that will allow the conclusion of this 2nd semester until the end of July, safeguarding exceptional cases of specific curricular units.
12. In the previous timing, those responsible should take the following into account:
a) The possibility of holding classes that have not been possible to teach at a distance, namely laboratory classes, from 18 May onwards, in order to combine with the heads of the respective curricular units, possibly organized in shifts, in order to be able to comply with all safety requirements determined by health authorities;
b) The possibility of using the months of June, July and September for the reprogramming of the curricular units that could not be taught in a non-presential regime, but taking into consideration the evaluation activities in which the respective students could be involved;
c) The possibility of conducting face-to-face evaluations during the month of June, after the end of the period foreseen for classes in the school calendar (more precisely, from June 8 for undergraduate and master's degrees, and from June 23 for the 1st year of higher professional technical courses), as well as during the month of July, for the conclusion of the regular evaluation period and the carrying out of the appeal evaluation period;
13. The carrying out of face-to-face classes, referred to in subparagraphs a) and b) of the previous paragraph, should be communicated, as soon as possible, to the Administrator of the University, or to whomever he indicates, in order to establish the conditions and requirements to be met in that context;
14. All teaching staff, who have not yet done so, should immediately contact the Degree Directors of the study cycles where they teach, for the purpose of points 10 and 11;
15. Foreign students, regular or in mobility programmes, who have returned to their country, and who should not travel to Madeira until the end of July, will be assessed from a distance, necessarily involving an oral examination;
16. The previous paragraph is also applicable to national students who have left the Region for their usual residences, and for whom a proper evaluation model has not already been defined, within the scope of their study cycles, as well as to other students from the Region who are prevented from going to the University for the compulsory face-to-face examination, due to legal determinations in force;
17. The period for the special evaluation periods, in person, will be extended, so that most of the students can carry out the special evaluation period related to the 2nd semester (as stipulated in the Order no. 74/R/2020). September shall be set aside for the special evaluation periods;
18. The Vice-Rector for Academic Affairs and the Presidents of the Pedagogical, University and Polytechnic Councils shall liaise with the University Administrator, or with whomever he may indicate, in order to establish the requirements to be observed when conducting face-to-face examinations, and shall inform him of the planning of such examinations, to be defined in accordance with the following paragraph;
19. The Vice-Rector for Academic Affairs, together with the Presidents of the Pedagogical, University and Polytechnic Councils, Presidents of the Organic Units, Degree Directors and those responsible for the curricular units, shall guarantee the necessary conditions for the face-to-face exams scheduled for June, July and September:
a) either in terms of timetables and classrooms, with several daily shifts and mismatched start and end times for examinations, in order to comply with the conditions of social distancing determined by the health authorities and to avoid concentrations of students at the University;
b) or in terms of examination surveillance. The scheduling for each examination should be made in this order of precedence. First, by the teaching staff of the curricular unit , then by other teaching staff of the department responsible for the curricular unit, other teaching staff of the organic unit and, finally by other teaching staff of the university;
20. The duration of each examination cannot exceed 2 hours;
21. Since the rules of social distancing will require a much larger number of rooms for the carrying of examinations and, consequently, a much larger number of monitors, all teaching staff on exclusive dedication or full-time contract should be available, if necessary, for examination surveillance, during the months of June, July and September, both of their curricular units and of others, including of other organic units. In terms of service provision units, examination surveillance of curricular units in which he/she does not teach will be taken into account;
22. In the school calendar proposals for the next academic year, to be prepared by the Pedagogical, University and Polytechnic Councils, the beginning of the school year should be scheduled for 6 October 2020, after the end of the period of enrollment in the University of the students who will be placed in 1st phase of the National Access Competition;
23. Any study cycles that have been rescheduled for the conclusion of the previous school year that prevent the beginning of the next academic on that date are exceptions to the provisions laid down in the preceding paragraph;
24. Given that the University of Madeira does not have the conditions to carry out all the curricular units in person, meeting the conditions of social distancing determined by health authorities, the heads of organic units, departments and degrees should plan the next academic year, namely its 1st semester, with the possibility of being necessary to combine face-to-face teaching with off-site teaching, namely by teaching theoretical and theoretical-practical teaching, with a larger number of students, at a distance, reserving face-to-face teaching for laboratories and other teaching practices that do not allow distance teaching, possibly with class deployment, or for teaching practices that have very few students;
25. Given the foreseeable maintenance of restrictions at least in the 1st semester of next year, requiring the continuation of an additional teaching effort by the teaching staff, all organic units are advised to take particular care in the approval of proposals for sabbatical leaves, namely for the 1st semester of next academic year, ensuring that it does not jeopardize the teaching and non-teaching service they have to ensure.
These guidelines will always be conditioned by the evolution of the COVID-19 pandemic in the Region and the necessary authorizations from the Regional Health Authority.
As the situation evolves, new guidelines will be issued regarding the teaching-learning process and the functioning of the Institution.
Funchal and University of Madeira, on April 24, 2020
ORDER NO. 74/R/2020 – New guidelines regarding the teaching-learning process and the school calendar
In this order, some more guidelines are established that should be followed within the organization and pursuit of the teaching-learning process, in the current context of profound change in its operation, and to ensure the completion of 2019/20 academic activities.
Since March 16, most of the curricular units, with the exception of some units or of their components, started to be taught in a non-presential regime;
This change has implications in the teaching-learning process, presenting increased difficulties, in particular to teaching staff and students with access problems to non-presential teaching platforms;
It is necessary to preserve the legitimate interests of students, despite the limitations arising from the current exceptional situation;
It is not yet possible to determine when the face-to-face teaching activities will be resumed. However, some teaching and/or face-to-face evaluation components may occur until the end of July;
It is necessary to preserve the credibility of the teaching-learning process, namely in its evaluation component, which, in the distance learning modality, involves complex problems;
Higher education institutions have made joint efforts to reflect on this issue and to find solutions for remote assessment;
The professor responsible for each curricular unit shall adapt the assessment model to the teaching in progress, combining or not remote components (e.g. written papers and oral components), with face-to-face components, the latter occurring at a later date.
After hearing the Presidents of the University and Polytechnic Pedagogical Councils, and the Presidents of the Faculties and Schools of the University of Madeira, it was decided that:
1. Those responsible for each curricular unit may change the assessment model, no longer being subject to the assessment models defined in annex I to the " Regulation for the Evaluation of Student Learning at the University of Madeira", hereinafter referred to as the Evaluation Regulation;
2. The responsible for the curricular unit should try to listen to the students within the definition of the evaluation model to be adopted, a model that should be submitted to the Degree Director and to the President of the University/Polytechnic Council (as the case may be), who shall act on the matter if they do not consider it appropriate;
3. By May 15, the Degree Director for each study cycle, together with the Department Coordinator (if any) and the President of the Organic Unit responsible for the study cycle, and the President of the Pedagogic Council where the study cycle is inserted (University or Polytechnic), shall draw a proposal for the timing of the curricular units' activities of the degree that allows the conclusion of this 2nd semester until the end of July, safeguarding exceptional cases of specific curricular units.
4. In the distance learning components, attendance and participation in classes can be a component of normal evaluation, although not eliminatory, but cannot be taken into account in supplementary and special evaluation period;
5. All students will have access to the special evaluation period, to take place in September on a date to be defined, in which they will be able to recover 100% of the classification of all components, with the exception of some components, such as those of a laboratory nature, field trips or traineeships, where such is not feasible and which have not been the subject of non-presential teaching;
6. Dissertations/project work/master's degree reports, doctoral theses and traineeships in higher professional technical courses, as well as study cycles, which are the subject of specific protocols, are the exception to the previous paragraph;
7. The deadlines for the submission of dissertations/project work/ master's degree reports and doctoral theses, as well as the deadlines for the completion of traineeships in higher professional technical courses have been extended for a further three months;
8. It falls under the responsibility of the Presidents of the University and Polytechnic Pedagogical Councils to clarify any doubts regarding the application and adequacy of the Evaluation Regulation to this exceptional situation and, together with the Degree Directors, to monitor the teaching and evaluation processes.
As the situation evolves, new guidelines will be issued regarding the teaching-learning process and the school calendar.
Funchal and University of Madeira, on April 8, 2020
Nota Informativa nº 9.R.2020 – prolongamento da atual situação de exceção
Dear members of the Academy,
Although there is still no projected date for the end of the exception measures arising from the COVID-19 pandemic, it is already clear from the statements made by national and regional leaders and, by the Prime Minister, that there will be an extension of the current exceptional situation, probably until the end of May.
In this context, foreseeing that the period of suspension of in-person teaching activities will continue beyond the date of April 13th, mentioned in our informative note no. 5 of March 13th, 2020, and taking into account the exceptionality of the current situation, the University of Madeira will extend and reinforce the guidelines that have been issued, or will issue others, whenever necessary.
Specifically, as of now:
1) All curricular units shall continue to be taught on a non-presential basis, with the exception of those components where that is not possible (such as certain laboratory classes, field trips or traineeships);
2) All curricular units that are not yet being taught in a non-presential regime should be taught in this regime as soon as possible;
3) As a rule, videoconferencing should take place at the same time which was scheduled for face-to-face teaching;
4) We will continue to provide training and support on non-presential education for teaching staff who need it.
5) It will fall under the degree directors' responsibility to monitor the teaching of the various curricular units in order to identify problems and find or propose the most appropriate solutions;
6) Students with insurmountable difficulties of access to non-presential education shall report them to their degree director, by e-mail, with cc to the e-mail address email@example.com, in charge of the Vice-Rector for academic affairs, Custódia Drumond;
7) Following the ongoing initiatives, in Higher Education, within the fight against Covid-19, released by the Office of the Minister of Science, Technology and Higher Education and sent to the Students, we hereby inform you that in accordance with the Regulation of scholarships awarding to students in higher education (Order no. 5404/2017, of 21 June), emergency aid of an exceptional nature may be granted in the event of particularly serious economic situations occurring during the school year which do not fall within the scope of the normal scholarship procedure.
Thus and in the use of this legal and institutional framework in force, in the event of proven cases of serious and punctual economic deprivation, students shall request the granting of emergency aid (Art. 22), in a substantiated and documented manner, through a request addressed to the Rector, to the electronic address: firstname.lastname@example.org
The subject of the email shall include Candidatura a Auxílio de Emergência (Application for Emergency Aid). In the body of the email, the following information should be included: complete identification of the student (study cycle, student number and other identifying elements). The student shall also explain, substantiate and document his/her request, as well as indicate a telephone contact for further interaction with the Social Support Office of the Social Services of the University of Madeira
Further clarifications shall be requested to the Social Services of the University of Madeira, see contacts at www.sasuma.pt.
8) The Presidents of the organic units, together with the Presidents of the Pedagogical, University and Polytechnic Councils, and the degree directors, will analyse ways of overcoming the problems that are occurring, and will formulate proposals to the proper bodies regarding the forms of evaluation and the reprogramming of the components that cannot have non-presential teaching;
9) Considering the current constraints and limitations, the school calendar is expected to extend until the end of July;
10) The rules on closure and access to the premises shall be maintained. For exceptional situations, which require travel to the buildings, prior authorisation, stating the reasons, should be requested by email to the following address: email@example.com
After almost two weeks of this period of exception, I would like to begin by thanking the teaching staff for the enormous effort they are making in the change from face-to-face teaching to off-site teaching. I also want to express my gratitude to students, who are expected to adapt quickly and effectively to the new teaching/learning process. The response of higher education to this crisis has exceeded most expectations, showing that the Academy has fully understood the exceptionality of the situation
I would also like to thank all non-teaching staff, without exception, for keeping the institution running. A very special word to all SASUMa workers, especially those who are ensuring the functioning of the canteen and of the university residence, and to the IT support team, which is being called upon to make an extra effort.
Nota Informativa nº 8.R.2020 – Pagamento de Propinas
In the context of the current emergency situation, arising from the Coronavirus - Covid-19 pandemic, and given the increased difficulties that some of our students and their families may be experiencing, the Management Council of the University of Madeira, meeting on March 19, 2020, decided that students, of study cycles granting an academic degree or Higher Professional Technical Courses, who are in great financial difficulties and do not receive a scholarship that already supports the payment of their tuition fees, may have a two-month grace period for the payment of the outstanding tuition fees, i.e., they may pay the next installment by the end of May instead of by the end of March.GO TO COVID-19
Informative Note No. 7.R.2020 of March 19 – Closure of facilities
Following the Declaration of a State of Emergency in Portugal, the Management Council, meeting on March 19, 2020, decided the following:
1) University facilities, Penteada University Campus and Jesuits' College, will be closed as of tomorrow, March 20. Only a few services and laboratories considered essential will remain in operation;
2) Only staff, teaching and non-teaching staff, and researchers deemed essential to provide these minimum services may have access to these facilities;
Exceptionally, access may be granted to other members of the Academy in specific situations of pressing need;
Teaching and non teaching staff shall remain in service, in telework. In particular, teaching should continue to be provided on a non-attendance basis;
The university residence will remain in operation.
The Management Council will continue to be attentive to developments and to guidelines issued by the competent authorities.
Once again, we thank you for your cooperation and understanding, in order to overcome this particularly difficult period.